How to maintain objectivity in the workplace

Being fair to all employees is a key trait for successful managers – but it can be difficult to put into practice, says Jim Detert

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Imagine that you, as a manager, have two employees in similar positions  – one whose personality you enjoy and one who gets on your nerves. They make the same small but significant mistake. A few months later, you don’t mention the mistake in the first employee’s performance review because it just doesn’t stand out when you think back on her work. However, you do focus on it in the second employee’s review, and it seems to have grown in significance the more you think about it.

Or you are at a restaurant and the server spills wine on your new shirt. She has been abrupt and aloof the whole meal, so you assume that she is not that sorry about the incident. However, a few hours earlier, a store clerk left one of your items out of your bag, forcing you to drive back to the store to retrieve it. He had been so kind the whole time you were shopping, though. You want to give him the benefit of the doubt.

Though each of these mistakes is similar to its counterpart, your inferences about each person colour the way you think about an incident. This is simply human nature – we make thousands of inferences every day – but understanding how powerfully those inferences affect our thinking is an important tool for clarifying our decision-making process and minimising bias in the workplace and beyond. This is the focus of a recent paper I co-authored.

Blame and assumed intention

Take, for instance, Bill, an employee at a large financial firm selling investment packages, who is on the phone with clients explaining the benefits of an investment. He receives another call and ends his first call without telling his clients about the investment’s risk. Instead, Bill just says he will send over the paperwork for them to sign.

In previous research I conducted with other colleagues, one group of participants was told that Bill is a nightmare employee who regularly takes personal calls in the office and takes risks with his clients. Another group was told that Bill is generally a conscientious employee, but his daughter was hospitalised, and he picked up the other line expecting a call from the hospital. He later regretted not going over the risks with his clients.

The two groups assigned Bill significantly different levels of blameworthiness based on what they inferred about his intentions, even though his actions did not change in either scenario. Simply being given information that led participants to think Bill was a good or a bad guy overall created a major difference in how blameworthy he was judged to be for exactly the same act.

Ripple effects and unconscious bias

That study also showed a ‘ripple effect’. A few minutes after the initial question, respondents were asked to assess the risk to the client’s portfolio. Those who received negative information about Bill rated the risk more highly than those who had received positive information, further exaggerating the magnitude of Bill’s mistake.

These ripple effects tend to grow with time, which can therefore lead to major unintended consequences in organisations. For example, by the time we complete annual performance evaluations, even minor attributional biases can lead to significant effects on how we remember and thus rate others’ accomplishments.

Sometimes, of course, our inferences are grounded in fact – perhaps Bill truly is a negligent employee. Other times, however, our inferences are tainted by error, ‘gut feelings’ or unconscious bias. The latter is particularly insidious when focused on someone’s ‘outgroup’ status – if that person is of a different race, gender, ethnicity or socioeconomic class, or is otherwise different from ourselves.

Four strategies to emphasise objectivity

So, how can business leaders maintain objectivity in the workplace? Here are four key strategies:

Focus on behaviours: Managers should keep their focus on objective behaviours, actions and the consequences that result from them. This does not mean we should always look at instances of behaviour in isolation, but it does mean we should attempt to divorce actions from our inferences about an actor’s intentions.

Consider multiple possibilities: Managers should routinely question their own inferences and deliberately consider different viewpoints. Is there another explanation for an employee’s action? Did you miss something when you initially considered the situation?

Reduce opportunities for bias through systems: We urge managers to employ evaluation systems that use objective metrics, behaviour-based templates and multiple, diverse evaluators to help reduce bias. A system of standardised penalties or consequences can also be useful in making consistent, fair decisions.

Build a ‘team of rivals’: President Abraham Lincoln famously had a diverse cabinet that historian Doris Kearns Goodwin referred to as a team of rivals, presenting him with different, often opposing, viewpoints. Including a range of perspectives in a decision or leadership team can help ensure that each person’s inferences are tested. It can also reduce error and create an environment that welcomes respectful dialogue.

Ubiquitous inferences and crucial correcting

Making inferences is a ubiquitous part of our collective life as humans. However, understanding and even correcting our inferences is crucial.

Employees need to see their managers as fair arbiters who justly distribute rewards and consequences, and even the simple perception of fairness can go a long way toward creating a more positive, healthy work environment.

To feel good about themselves, most people need to feel they are treated fairly by others and that they treat others fairly. Unfair punishments or inappropriate vindications are not just devastating to employees and citizens, they also undermine the healthy functioning of organisations and societies. Testing inferences at each step of the decision-making process is one way to achieve such fairness in a world of constant assumptions.

Jim Detert is the John L Colley professor of business administration at Darden School of Business